Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – March 3, 2011 – 6:00 pm
Present: Chairman, Jarvis Adams, IV; Selectwoman, Karen Day; Selectman, Aaron Kullgren
Minutes: Debra Davidson taking minutes.
Appointments:
6:00 – Kathleen Bassett – Ms. Bassett was before the Board to discuss her idea for a monthly “Souper supper” in Greenfield. Ms. Bassett provided the Board with an outline of what her proposal is and how she intends to see it to completion.
She stated she is from Peterborough, attends community suppers in Peterborough with her clients, and would love to see a dinner in Greenfield. She has been watching these suppers continue to grow over the years. She has approached Ivy Vann, who started the one in Peterborough and has used Ms. Vann as a mentor for this program.
She would like to propose one be held in Greenfield on Friday nights, she will use five (5) volunteers and asking for a donation of space and time. She has discussed this with the GIVers and they are supportive.
Ms. Bassett has itemized where she intends to advertise.
The cost is approximately $1.00/person and would accept donations only. Any leftovers would be offered to anyone who would like to take them. She would also like to hold a free raffle at the end of the dinner.
A central person does the shopping & makes the soups.
Four people to volunteer to help
Two people serve; others are cleaning as the dinner moves along.
Ms. Basset indicated she would seed the funds for the program.
Discussed a donation of a portable dishwasher.
Kullgren asked about and explained a memorandum of understanding (MOU)?
Basset said a MOU is fine with her.
Adams was concerned about Friday night if the Meetinghouse were to be rented.
Bassett indicated the supper would be over by 7:00 at the latest. She would work with the central office if the Meetinghouse were to be rented; she doesn’t see this as a problem.
Administrative Assistant asked the question “If this program is sponsored by the Town, would the revenues be turned over to the Town?” Brief discussion followed the funds could to be put into the Revolving Account and also if sponsored by the Town this program would be insured under the Town’s insurance.
With no further discussion, Selectmen thanked Ms. Basset for her presentation and wish her success with this project.
Ms. Bassett and Ms. Davidson will work together on the MOU. Bassett will get an article to Davidson to be put into the next issue of the Greenfield Spirit.
6:15 – Peter Hopkins – Mr. Hopkins will be the acting Moderator for Town Meeting; he wanted to discuss how he intends to run Town Meeting.
Hopkins asked about a rumor that is going around, regarding the Selectboard wanting to have Chairman Adams being written in.
Selectman Kullgren stated the Board has not discussed wanting Jarvis Adams to be a write in candidate, the only person who has made a candidacy is the person who should be written in. Jarvis Adams does not want to be written in as Selectman.
Hopkins discussed that Kent & Pelagia Vincent has been served for the suit from the Town, regarding a building permit matter. Mr. & Mrs. Vincent has a time frame in which to respond.
Sign Documents for Approval:
Selectmen signed the following documents:
A/P Invoices
P/R Checks
February 24, 2011 Non-Public Minutes (RSA 91A:3 – II (a)) Personnel –
Vacation requests – Deb Davidson – March 14-18; Catherine Shaw – March 21-25 both of these vacation requests are using unused 2010 unused accrued time.
S1 Warrant – Waste Water billings - $5,512.50
Other Matters:
Mail - Misc. mail review –
Personnel Policies – Selectmen spent some time in a work session updating the personnel policies.
DPW Supervisor Ad – Discussion as to the cost of advertising this position, for the time being the Administrative Assistant was instructed to hold off on advertising in the Union Leader and the Keene Sentinel. This position will be advertised on Monster, NHJobs, Town & City for the time being.
Administrative Assistant – Debra Davidson wanted to discuss a recent personnel matter, involving her with the Selectboard. She provided the Selectmen with a letter in response to their written warnings. The letter explained her side of their allegations. Selectmen read the letter. Discussion followed. Selectmen will not remove the written warnings at this time, they did agree to revisit them at a later date, and no time frame was determined as to when this will be revisited.
Kevin Dillon – Davidson received a call from Kevin Dillon, Mr. Dillon would like to meet with the Selectmen at their next meeting.
Clock – Davidson asked who is responsible for the Meeting House clock? Chairman Adams will reach out to the highway crew and show them how to properly take care of the clock.
Maintenance/Recycle Position- Davidson was asked by Mr. Leel if/when this position is going to be advertised and filled. Selectmen discussed this and decided to instruct Mr. Leel to use the current staff. Davidson was instructed to inform Mr. Leel and Ms. Burgess of this decision.
SB 133 – Pole Exemption – Davidson reported on Wednesday, March 9, there is a vote to no longer tax utility poles. Davidson suggested an e-mail or phone call to Senator White encouraging a NO vote. Not taxing poles is approximately $7,000+ loss of revenue to the Town of Greenfield. Selectmen instructed Davidson to contact Senator White and encourage a NO vote.
Energy Technical Assistance & Planning (ETAP) – Davidson discussed this program offered through Office of Energy Planning (OEP) & South West Regional Planning Commission (SWRPC), which is a two year program providing energy efficiency technical assistant at no charge to municipalities in NH. The goal is to advance energy efficiency within municipalities and provide the tools to communities to monitor energy performance. This program is funded by the ARRA of 2009 and administered through the OEP. A meeting has been scheduled for March 24 at 6:30 with Tara Garamond to discuss how this will benefit the Town of Greenfield.
Assessing – Selectmen signed two abatements. Both abatements were denied.
Chairman Adams made a motion to seal the non-public minutes of February 24,2 011. Seconded by Day.
Discussion followed that when personnel matters are discussed in non-public, minutes are to be sealed.
Voted: 3-0 to seal the minutes.
Adjournment – With no further business the Selectmen’s Meeting adjourned at 9:15 pm. There will be no meeting on Thursday, March 10, 2011. The next Selectmen’s Meeting is scheduled for March 24, 2011 at 6:00 pm.
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